Difficulty:IntermediateLength:LongLanguages:url-selector#selectionChanged" data-controller="url-selector">EnglishDeutschEspañolBahasa IndonesiaItalianoMelayuTiếng ViệtAs a small business person you rely on email, Your messages contain requests for work, invoices, client questions, and more" /> Difficulty:IntermediateLength:LongLanguages:url-selector#selectionChanged" data-controller="url-selector">EnglishDeutschEspañolBahasa IndonesiaItalianoMelayuTiếng ViệtAs a small business person you rely on email, Your messages contain requests for work, invoices, client questions, and more" />

Cách sắp xếp email trong gmail

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As a small lasta.com.vn person you rely on tin nhắn. Your messages contain requests for work, invoices, client questions, and more. It"s only natural that you would spover a good portion of your time working with your email messages.

You watching: Cách sắp xếp email trong gmail

But some of that time you spover on tin nhắn messages could be better spent. How many times have you searched your Gmail inbox lớn find a lost message? Have you ever placed an email message in the wrong label? Maybe you"ve even accidentally deleted an important message. If you waste time dealing with all these email chores, you"re not alone.

What if you could learn khổng lồ spover less time on your tin nhắn and accomplish more at the same time? With Gmail, you can organize your inbox to be more effective sầu. You can improve your gmail inbox so that you can find your messages quickly. You"ll never have sầu khổng lồ worry about a lost message again.

Everyone"s gmail needs are slightly different. Once you underst& how Gmail works you can piông chồng and choose the features that work best for you.

How lớn Organize Your Gmail Thư điện tử InBox With Labels (Vs Folders) - Quiông xã Video

Are you ready lớn start learning about Gmail labels? Watch this quick screencast khổng lồ find out what you need khổng lồ know about using labels to organize your Gmail inbox.


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Or, study the complete written tutorial below.

What You"ll Learn in This Gmail Inbox Organization Tutorial

In this tutorial, I explain how lớn organize your Gmail inbox for maximum efficiency. I"ll start by going over some basic email concepts like folders, labels, và tabs. Then I"ll provide you with detailed instructions on how to use your Gmail inbox effectively by using labels & tabs.

Before we begin, you may also wish lớn learn more about how lớn filter & block unwanted emails in Gmail or Reviews this helpful email prioritization tutorial:

Grab the Free E-Mail Inbox Mastery eBook

We have another great resource available now, which is packed with advanced tin nhắn inbox techniques. Download our new tin nhắn strategies eBook: The Ultimate Guide to Inbox Zero Mastery. (It"s available for FREE download when you sign up for the Tuts+ lasta.com.vn newsletter.) 

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1. The Difference Between a Label, a Folder, and a Tab in Gmail

Before you can make the best use of your Gmail inbox, you need lớn underst& some basic concepts. Folders, Labels, và Tabs in email have sầu some similarities. But they also have some important differences. Let"s look at each concept separately.

1. What is a Folder?

Many gmail systems are folder-based. You create folders that work much lượt thích physical cardboard folders that you might have in your office filing cabinet. In a folder-based email system, you can use folders khổng lồ store related messages.

Much lượt thích the cardboard folders in your office, once an gmail message is placed in an email folder that is the only place it can be. Gmail is not a folder-based tin nhắn system.

2. What is a Label?

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You can see Gmail labels in the sidebar & next khổng lồ the message subject lines.

Gmail is a label-based tin nhắn system. Nearly everything you would normally consider a folder in other tin nhắn systems is a label in Gmail. That includes your Inbox, Trash, Spam, & Draft folders, which are technically labels in Gmail. 

Labels appear to the left in your Gmail screen. They also appear to lớn the left of each Gmail subject line in a closed Gmail message và below the subject line in an open Gmail.

Labels are like folders in that they can be used to group related messages. An important difference between folders và labels is that a message can have more than one label.

Gmail labels have sầu some handy features. They can be color-coded, for example. Later, I"ll show you how lớn use that feature khổng lồ organize your Gmail inbox.

There is also a way khổng lồ use Gmail labels like a folder. I"ll also explain how to bởi vì that as well.

3. What is a Tab?

The final concept you need khổng lồ understand before you can organize your Gmail inbox is Tabs and the corresponding category labels. Categories appear on the left side of your Gmail screen with the other labels. Tabs appear across the top of your Gmail screen.

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Gmail tabs appear across the top of the inbox. Categories appear in the sidebar with the labels.

Gmail provides you with pre-defined tabs for five sầu categories:

Primary - This is where you will receive most of your messages. When you open your Gmail, this tab is open.Social - If you have social truyền thông notifications turned on or use other social sites, those messages go here.Promotions - Promotional gmail messages go into lớn this tab & sub-category.Updates - Messages that are notifications such as receipts và confirmations go here.Forums - If you have sầu forums notifications turned on, those messages go here along with messages from discussion boards & mailing lists.

When you receive a message that fits one of these five sầu categories, Gmail automatically sends that message to lớn the appropriate tab và category label.

The message is also filed in the Categories label under the appropriate sub-label.

By default, messages sent to a tab bypass your Primary message tab và your Inbox. So, if you want khổng lồ see these messages check your other tabs regularly.

Now that we underst& what each component of your inbox is, let"s learn how lớn use them so that you can organize Gmail.

2. How lớn Use Labels

Step 1. Create a Label

You can find the Label tools beneath the Circles label on the left sidebar of the Gmail screen. You may need lớn cliông xã More khổng lồ see it.

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Use the Label tools lớn manage labels and create new labels.

To create a new label, cliông chồng the Create new label option. The New Label box displays.

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Type the name of your new label & clichồng the Create button.

Type the name of the label you are creating in the Please enter a new label name field. If you wish to lớn nest the new label under another label, clichồng the check box next lớn Nest label under. Cliông chồng on the arrow to lớn the right of the field và select the name of the label from the drop-down menu. Clichồng the Create button lớn create your new label.

Step 2. Apply a Label khổng lồ an Email

To apply an existing label to lớn a new tin nhắn, first open the email. Click the Label icon (it looks lượt thích a label) at the top of the email to open a drop-down label thực đơn.

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Click the Label icon to lớn apply a label to a Gmail message.

Click the name of the label you want khổng lồ apply to the gmail. You can also cliông chồng the Create new option khổng lồ open the New Label box & create a new label for the email.

Step 3. màu sắc Code a Label

A great way lớn organize your inbox is khổng lồ apply color-coding khổng lồ the labels you create yourself. This allows you to lớn quickly see how messages are labeled at a glance.

As you pass your cursor over the right of the label you want to apply color coding to lớn, you"ll notice a small down arrow.

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Click the down arrow to lớn open the color coding options for a label.

In the example above the new label, Project Merger, hasn"t been color coded yet. To color code it, I cliông chồng the arrow to bring up a drop-down menu. Click the arrow lớn the right of the Label color option to lớn open the Label color palette.

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Use the Label color palette lớn color code your labels.

Cliông xã the color of your choice to lớn apply it to the label.

Step 4. How to Manage Gmail Labels

At the bottom of the Labels sidebar you will find the Manage Labels option. You may need khổng lồ clichồng More lớn see it. 

If you cliông chồng this option, the Labels Settings screen displays. (You can also access the Label Settings screen by clicking the Settings inhỏ and then clicking Settings>Labels or by clicking on the Labels inhỏ at the top of an open email message and clicking the Manage Labels option.)

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Use the Gmail Label Settings screen lớn determine which labels are visible in the label menu.

Use the scroll bar on the right side of the screen to lớn scroll through the menu of labels.

At the top of the Label Settings screen you"ll see the System labels. These include labels the Gmail system has defined for you such as your Inbox, Sent Mail, Drafts, Spam, and Trash

Below the System labels you"ll find the Categories labels. If you use Google+ social truyền thông, your social circles appear below that. At the bottom, you"ll see the labels you"ve sầu added yourself.

Beside each System label you"ll see two or three options beneath the heading Show in label list. The first two options, show and hide, allow you to lớn decide whether the message label appears in the label menu on the Gmail sidebar. If show is selected, the label is visible in the list. If hide is selected, it is not. Some labels have a third option, show if unread.

The Categories labels, Google+ circles, & the labels you"ve added yourself also have a column for Show in message list. You can show or hide messages with those labels. In addition, the labels you"ve added yourself have sầu an Actions column that allows you lớn remove a label or edit the label (rename it).

See more: Những Ca Sĩ Nổi Tiếng Nhất Thế Giới Theo Forbes, Top 20 Ca Sĩ Nổi Bật Nhất Hollywood

Step 5. How to lớn Use Gmail Labels Like Folders

Some labels are already phối up somewhat like folders. The Spam label, for example, bypasses your InboxPrimary tab.

For most other labels, use the Move to inhỏ (it looks lượt thích a folder) lớn use it like a folder. Start with an open message. Click the Move to inhỏ to display the Move to drop-down thực đơn.

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Use the Move khổng lồ ibé lớn move sầu the message lớn a label.

Select the label you want khổng lồ move sầu the message lớn from the các mục. This moves the message from your InboxPrimary tab and inkhổng lồ the label you chose.

Note: If the message has two labels the message will still appear under that second label even though you used the Move to drop-down menu khổng lồ move it. In the example above, the message is labeled Project ABC and Project Merger. If I use the Move to option khổng lồ move it under Project Merger, it will still appear in the Project ABC label. However, it will not appear in your Inbox.

Step 6. Optimizing Your Gmail Inbox with Labels

Now that you underst& how khổng lồ use labels, you can better organize your Gmail inbox by incorporating the following features:

Add new labels to group messages together.Màu sắc code important message labels to lớn make them easy khổng lồ find.Hide message labels that you don"t need to see.

3. How to lớn Use Tabs

Step 1. Disable a Tab

You don"t have sầu lớn use the five sầu mặc định tabs in your Gmail inbox. If you don"t like them, you can disable them. (The only tab you cannot disable is the Primary tab.)

To disable a tab, cliông chồng on the Settings ibé (it looks lượt thích a gear) in the upper right corner of the Gmail screen. From the drop-down menu, cliông xã Configure inbox. The Select tabs lớn enable window displays.

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Use the Select tabs to enable window lớn turn on or disable tabs in Gmail.

To disable a tab, unkiểm tra the checkbox next lớn the tab & cliông chồng the Save button. For me, it makes sense lớn uncheck the checkbox next to the Forums tab. I don"t have any forums notifications mix up và that tab is always empty.

Be careful, though. If you disable a tab that is full of messages, those messages will display in your Inbox under the Primary tab.

To enable a tab that you"ve sầu disabled, return to the Select tabs to enable window and rekiểm tra the checkbox next lớn the tab name. Cliông xã the Save button again.

Step 2. Show Starred Messages from Tabs

You can also use the Select tabs lớn enable window khổng lồ display starred messages in your Inbox under the Primary tab. This can keep you from missing an important message that you want to lớn follow up with.

To activate this feature, cliông xã the checkbox next khổng lồ the Include starred in Primary option. Cliông chồng the Save button. De-activate the feature by unclicking the checkbox and clicking the Save button again.

Step 3. Optimizing your Gmail Inbox with Tabs

How can understanding tabs help you configure your Gmail inbox?

First, you can disable any tabs you aren"t currently using for a less cluttered inbox. Some users dislượt thích the tabs feature and disable all the tabs except for the Primary tab.

Next, you can use the Show Starred Messages feature khổng lồ mark messages that you want to follow up with. Once the feature is enabled, starred messages appear in your Inbox where you are less likely to forget about them.

4. How to Use Inbox Settings to Convert to lớn a Classic Inbox

If you are used khổng lồ an inbox without tabs, you can use the Inbox Settings screen to set one up in Gmail.

Caution: If you"re not used to lớn a classic inbox, you may wish to lớn skip over this section.

Step 1. Access the Inbox Settings Screen

To access the Inbox Settings screen, start from the main Gmail screen. Cliông xã the Settings inhỏ on the right. From the drop-down thực đơn, click Settings > Inbox. The Inbox Settings screen appears.

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Use the Inbox Settings screen to enable & disable tabs in Gmail.

As you can see, the default includes the five default tabs.

Step 2. Change Inbox Type

To restructure your inbox type, cliông xã the down arrow next lớn the word Default. A drop-down thực đơn displays.

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Use this drop-down menu khổng lồ change the mặc định Gmail inbox configuration.

All the options on the drop-down thực đơn other than Default bởi away with the five sầu mặc định tabs.

Many classic inboxes display unread messages at the top of the inbox. If this is what you want, clichồng the Unread first option & click the Save Changes button.

The Unread messages display at the top of your inbox in chronological order from newest lớn oldest. Below that is an inbox section called Everything Else. Your tin nhắn inbox is effectively split into lớn two sections.

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Gmail inbox configured khổng lồ show unread messages first.

The other non-default options also split your inbox. Here is what you will see with each of those options:

Important first - At the top you will see messages Gmail thinks are important. At the bottom, you will see Everything else.Starred first - At the top you will see Starred messages. At the bottom, you will see Everything else.Priority inbox - This option divides your inbox into four sections. At the top you will see Important and unread messages. Next you will see Starred messages. The third section is left empty for you to lớn customize. At the bottom, you will see Everything else.

If you decide to lớn return to the Gmail default view, select Default from the drop-down menu & cliông xã the Save Changes button.

Step 3. How Inbox Settings Can Help You

Moving away from the default inbox settings can help you lớn use your inbox more effectively, especially if you don"t typically receive sầu messages that would fit under one of the mặc định tabs.

Since all messages that you haven"t moved under a label are visible in your inbox, reconfiguring the settings can help you find messages that might ordinarily have sầu accidentally been sorted inkhổng lồ one of the tabs.

Reconfiguring your inbox is probably not the best way khổng lồ organize your email if you are on lots of mailing lists, receive sầu lots of social media notifications, or receive lots of promotional emails.

5. How lớn Archive sầu Files

One way khổng lồ keep your gmail inbox uncluttered is khổng lồ archive sầu old messages. Here"s is what you need to know about archiving messages in Gmail.

Step 1. Archive a Message

Archiving a message is easy. Start from the main Gmail screen. Clichồng the checkbox next khổng lồ the message or messages you want to archive.

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To archive a message, cliông xã the checkbox và cliông xã on the Archive option.

A thực đơn displays above the messages. Cliông chồng the Archive ibé (it looks lượt thích a box). The selected message is archived.

Step 2. Find Archived Messages

There are two ways to lớn find an archived message:

Look in All Mail Label - The All Mail label is exactly what it sounds lượt thích. A label that is applied to lớn all email.

The All Mail label is usually at the bottom of your label các mục. To find your archived message in the All Mail label, go to the bottom of your Gmail sidebar. You may need lớn clichồng More lớn see it. Clichồng All Mail. Scroll through the messages until you find the one you are looking for.

Step 3. Unarchive sầu a Message

If you accidentally archive a message, you can return it to lớn your inbox.

xuất hiện your All Mail label. Find the messages you want to lớn return to your inbox. Clichồng the checkbox beside each message. Click the Move sầu khổng lồ inbox inhỏ above the messages.

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Use the Move khổng lồ Inbox button to unarchive sầu messages.

When you look at a conversation in All Mail after moving it lớn your Inbox, note that an Inbox label (grey) has been applied lớn the messages.

Grab the Free Thư điện tử Inbox Mastery eBook

Organizing your inbox in Gmail is a good first step towards better email productivity. Yet, there are more great gmail inbox techniques you can put lớn quiông xã use. 

If you need khổng lồ miễn phí up your time, and learn how khổng lồ best stay on top of your most important tin nhắn messages, then get the Inbox Zero Mastery eBook, which is không tính phí to lớn download when you sign up for the Tuts+ lasta.com.vn Newsletter. It"s packed with actionable tin nhắn strategies to help you tame your inbox. 

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Conclusion

You can organize your Gmail inbox using Tabs and Labels. You can also configure your inbox in a way that works best for you.

See more: Phụ Gia Thực Phẩm Là Gì? Các Chất Phụ Gia Dùng Trong Sản Xuất Thực Phẩm

As a small lasta.com.vn person who uses Gmail, it"s important lớn understvà both the Gmail system and your own email needs. Once you underst& how Gmail works, you"ll know how lớn organize your Gmail so that it is most efficient for your needs. 

Find more helpful tutorials in our our Ultimate Beginner"s Guide to Using Gmail.


Chuyên mục: Blog